What happens after the 14-day trial?

You automatically drop to the free plan — no charge, no interruption. You keep all your tasks and data forever. No credit card required to start.

Does Flowly sync with Google Calendar?

Yes. Pro plan includes two-way Google Calendar sync. Events appear as tasks, and Flowly tasks show up in your calendar so your schedule stays in one place.

Can I export my data?

Always. Export all tasks, time logs, and analytics as CSV or JSON from your account settings at any time — your data is yours.

How is Flowly different from using Toggl + Todoist?

Flowly tracks time inside the task — no tab switching, no import/export, no double-entry. One click starts the timer; one click marks done. Everything lives in the same view.

What happens if I cancel Pro?

You drop to the free tier immediately with no data loss. Tasks beyond the free limit are archived (not deleted) and restored automatically if you resubscribe.

How much buffer should a project estimate include?

A common guideline is fifteen to thirty percent on top of your summed task estimates. If you have no tracked data from similar projects yet, multiply your honest gut estimate by 1.5. The buffer corrects for the planning fallacy, the tendency to imagine work going perfectly.

Why estimate tasks instead of the whole project at once?

A whole-project estimate is a single guess and it hides the invisible work: calls, revisions, setup, admin. Breaking the project into tasks forces those items onto the page and produces a total grounded in pieces you can actually picture.

How does tracking time improve my estimates?

Estimates improve fastest when you compare a new project against the recorded hours of similar past ones. The last task in this template prompts you to compare estimate against actual, so each project builds the history that makes the next quote sharper.

Should I quote a single number or a range?

For hourly work, quote a range, since it is honest about uncertainty and protects you at the high end. For fixed-fee work the client sees one price, but build it internally from a buffered estimate and reserve fixed fees for project types you have tracked before.

All templates

📐freelance

Project Estimate

Estimate freelance project hours properly so you stop underquoting your work.

We'll add these tasks after you sign up. Free, no credit card.

How it works

Most freelancers lose money on projects they underquoted, and the cause is almost always estimating a whole project as one optimistic lump. This template walks through a structured estimate: pin down the scope before quoting, break the work into tasks small enough to estimate honestly, total the hours, add a contingency buffer for the things that always go wrong, and translate the result into a client-ready quote. Track your actual hours against it as you work, and every project makes your next estimate sharper.

What you get (7 tasks)

Clarify the scope before estimating anythinghigh~30m
List the exact deliverables, revision rounds, who provides assets, and what done looks like. Do not estimate a project you do not fully understand yet.
#scoping
Break the project into tasks you can picturehigh~30m
Split the work into pieces small enough to estimate honestly. A task too big to picture is one you will optimistically underestimate.
#scoping
Estimate each task in work hourshigh~30m
Put an hours figure on every task, including communication, revisions, setup, and final QA. These are the line items lump estimates always drop.
#estimate
Add a contingency buffermedium~10m
Add fifteen to thirty percent on top of the total, or multiply a gut estimate by 1.5 if you have no tracked history yet. This corrects for the planning fallacy.
#estimate
Convert work hours into calendar timemedium~15m
Focused work hours are not delivery time. Factor in your other clients and the client review cycles to set a realistic deadline.
#estimate
Write the quote and send ithigh~30m
Turn the buffered estimate into a client-ready number: a range for hourly work, a single price for fixed-fee. State clearly what is in scope.
#client
After delivery: compare estimate to actual hoursmedium~15m
Review the hours you tracked against what you estimated. The gap is the lesson that makes your next quote more accurate.
#review

Project Estimate

How it works

What you get (7 tasks)

When to use this

Frequently asked

Ready to use it?