Overdue Invoice Follow-Up
Run a calm, escalating sequence to collect an overdue invoice.
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How it works
An unpaid invoice rarely gets chased because the next message feels awkward to write. This template removes the decision: it lays out a calm, escalating sequence, from a friendly reminder, to a firmer second nudge, to the late fee, to a final notice. Apply it the day an invoice goes overdue and follow the steps. Professional persistence collects far more than silence.
What you get (6 tasks)
- Flag the overdue invoicehigh~5m
Record the invoice number, amount, due date, and how many days it is past due.
#invoicing#billing - Send a friendly payment reminderhigh~10m
A short, warm note assuming an oversight. Most invoices are paid right here.
#invoicing#billing - Second reminder after a weekhigh~10m
A firmer follow-up restating the amount, original due date, and your payment terms.
#invoicing#billing - Apply the late fee per your contractmedium~15m
If your agreement allows it, add the late fee and send an updated invoice.
#invoicing#billing - Final notice / callhigh~20m
A direct message or phone call stating the next step if payment does not arrive.
#invoicing#billing - Log the outcome and update the client recordmedium~10m
Note when and how it was paid, or that it went unpaid. It informs whether you work with them again.
#invoicing#admin
When to use this
- Chase overdue invoices without dreading each message
- Escalate on a fixed schedule instead of letting it slide
- Apply late fees consistently, the way your contract allows
- Keep a clear record of every collection step you took
Frequently asked
Ready to use it?
Apply this template in one click. Free, no credit card.